That would actually work very well. We can use that Google Hangouts thing that could connect up to 10 people.

Those are some pretty solid ideas. In terms of meets I dont feel weekly/monthly meets should fall to the board, mainlt because thesr already exist and its not necessarily board members running them. @MyRx runs the weekly south bay meet, @phatpanda runs the dublin meet-n-greet, and @Byoki has set up a monthly Sac meet. I dont want to take these away from them. Cencal has put together a few recently but I would encourage someone from that area to become involved. Once the board is established they can look at community needs for other meeta and the timeframes where they take place. Anything more often than monthly takes too much planning to fal on one person and that is the reason a board is needed versus one leader.

If there are multiples people interested we should definitely have a vote, unless all board/council members share the same title of just "board/council member". That has still not been established. If it is titles, is it more than President, VP, Secretary, and Treasurer? Then the other have the title of board/council memberAnd a monthly meeting on a set day each month is a fantastic idea as well.

^^^ just a slight correction, certainly not to take anything away, but Southbay runs their own, I just follow :)

And why is there no Southbay representation on board. Are we too busy writing code, making computers work, or running a business - hmm maybe. But here's your chance to see behind the scenes, get the low down, voice your opinion, and such.

Hey Folks,

I'll be meeting up with my pal from the Corrado Club, and Comicon on Friday. Once I'm back in town on Saturday all post my notes on my talk with him. Hopefully that will help.

BTW, I'm willing to coordinate with the Central Valley folks if you want to include us.

i think we are discussing too much on how/when the group of people that are supposed to run big meets are supposed to meet. if this elected group of people are going be meeting to help make decisions then that should be up to them to figure out, we don't need to dictate that for them. they will know their own needs better than we will. if we try to enforce monthly meetings or whatever then what's the point of having the make decision/rules if we are making the rules for them?

i think we need to just get the group going and let them get started. if someone wants to standardized when/where/how people meet then that's great, but that person should be apart of this group of people then. i just feel like we are focusing too much on trying to make a super structured "government" for us. i think it works better as a simpler, more fluid group of people because life happens. if someone is a part of the group but 2 months into it can't do it anymore for whatever reason then it shouldn't be a big deal for them to stop. or if a person is super dedicated and wants to do it for 3 years then i think that's great. because really in the end if we as a community are not happy with what our leaders are doing then we will ask them to step down.

tldr; please keep it simple.

Can I request @phanguy to be on board?

I will 2nd that if he accepts. Lots of good points. I agree that most of the things being discussed are things that the board is being created for. Plus I support @sdlynx throwing is name in to represent cencal.

off topic but.... you're air force huh? could tell by the Integrity, Excellence, and Service haha. what really solidified it was the v/r at the end.


Sorry back to topic.

i dunno if i want to. i just like to keep it real. just so used to people getting way too nitty gritty or wanting to do/be the best of the best and they lose sight of the original goal or what's really important. so i've been training myself to step back and remember what the bigger picture was supposed to be.

it's like when you're shopping for a new computer and you only have basic needs, but half way through it you want the lightest, fastest, coolest computer you can buy. so instead of spending 600 bucks you "want" to spend 1300. haha. i'm guilty of that too though...

Now that a lot has been said I want to put my complete opinion in one single post. While I don’t want this to get too formal as phanguy said, I think some things need to be set to ensure a the council can function in a way to carry out the duties it was created for.

1.****** The board needs to be limited in size to ensure meetings can take place without too many logistic hassles and things can actually be accomplished. We are still a new community and can expand later if the board deems it necessary. 5 members (including the president) will give a overall representation without being too large. This does not mean others cannot be involved in any way. Council members will need advisors to assist them in their duties and this is a good opportunity to lend your time and expertise. A few meetings a year could even be open to all to voice opinions.

2.****** Members will serve 1 year terms. If there is a true issue with a member completing his term then it can be taken up with the rest of the board. There should be a 60 day probation period to ensure you know what you are getting yourself into and can commit.

3.****** I believe that this should operate like a council, no assigned positions except the president to preside over meetings and make certain decisions when executive authority is needed (ex time sensitive). The other members are all equal.

4.****** The president shall deposit $100 and members shall deposit $50 into a club account. This will be deposited after the probation period. Funds allowing, you will be refunded the money when you leave the council (i.e. when the new member deposits there funds)

5.****** The purpose of this council is for activities involving all of Norcal. It does not stop others from being active locally in creating events. We are here to help if asked; otherwise we will focus on the large annual meets and club merchandise (t-shirts, stickers, etc). Other volunteers will still be needed at these meets and the council will be in charge of recruiting those volunteers

6.****** The council shall produce a yearly Profit and Loss to present to the club to ensure transparency.

7.****** All other issues and how these duties will be carried out will be addressed by the council.

My official nominations for the council are:

@PMok

@sdlynx

@MyRx (i know what you said. You dont have the option to decline. Haha)

@BunnyRZed

*

one last suggestion for the final board to maybe consider:

letting us know when you do have meetings so that people that are interested in being a part of and giving ideas can attend. what i mean by this is that maybe someone like myself is interested in popping in for like one meeting based on what you guys set the agenda for because i have a good idea or something that i'd like to present. obviously all the decision would still be made by the board, but at least i could get my voice in there without having to contribute all the time. does that make sense? sort of like a townhall meeting. this could be every time or sometimes, or not at all because like i said, this would be completely up to the discretion of the final board members. this provides both a very transparent way things are happening but also a way to possibly keep things fresh since you never know when or where the next good idea will come from. just food for thought.

In the end, we will make it happen. Regardless if there is a board, council, I can pretty much guarantee that we can still produce the results.

Based on results; there have been successful events from what I understand.

Maybe plan our next event? Spring break is coming up in short term, summer for midterm. long term plan a big even Norcal Meets Socal or vice versa....

If an event is going to need cash for venue, logistics and etc. Maybe just set a committee for that. Initiate fundraisers to support those types of events.

love brainstorming :D

I generally agree with everything Finch just said. I know some people have said they'd like geographical representation from all the areas but I agree we should keep the number of board members low (like 5 max) so that things get done efficiently.

Speaking of efficient, I think that means we should finalize our nominations/volunteers for the board, then hold an election in short order. So we can get the ball rolling and get these meets and fun things going!! Those who volunteer but are not selected, we will certainly welcome them to continue to help out where they can, there will definitely be roles to fill beyond the ones we define now and we will appreciate those who offer their service. Like I said the floor is open until Weds Feb 26th @ 9PM. Then let's open the polls on Thursday and voting will close by Friday. Does that work for everyone? Those who are up for a position, and are OK with the deposit/investment into the club, may submit here a brief statement if they wish and haven't already done so (totally optional).

More Thoughts:

BOARD MEMBERS:

PRES/VP (Facilitator & Events Planning)

SECRETARY/ASSISTANT (Updates/Organize Threads/Facebook Groups)

RESOURCE & LOGISTICS (2/3 Members) (Coordinates Venues, Vendors & etc)

TREASURER (Manage Finances/Budget)
----------------------------------------------------------------------------------------

COMMUNITY LEADERS:

N, S, E, W Bay Representation (Meet Coordinators/Promotors)


VOLUNTEERS:

Anyone