Official Registration -- Summer 2013 Meet/Drive -- TBA
 

Hello Norcal!!! here we go again

it's time for another day of fun

let's try to do better than 62 cars this time

Official Summer Meet/Drive and BBQ is confirmed!

Here are some of the details:

When: TBA
Time: cars begin to roll in at 9:00 AM
Where: Vasona Park, Los Gatos

Address: 333 Blossom Hill Rd, Los Gatos, CA 95032


What's in the plan for the BBQ/meet?

1. BBQ buffet

1/4 Lb Burgers, 8” Miller’s Hot Dogs, with lettuce, tomatoes, onions, relish, cheddar, mustard, ketshup, and mayo

Ranch Style Barbecue Beans
Old Fashioned Potato Salad
Veggie Burgers

**Menu is subject to change**

Drinks:

Assorted Sodas
Water

Sorry no Alcoholic beverages!


2. Meet & Greet

get to know fellow member and talk about our cars.


3. Show & Shine contest (mini car show) and Raffle

we will have a mini car show contest.

each will have one winner on these categories:


BEST ENGINE BAY
BEST FI SETUP
BEST STANCE
BEST IN SHOW
PEOPLES CHOICE AWARD
BEST LADY OWNED CAR

***Note: Dereck and Sheena are exempted on winning any awards. Lets give other members a chance to win.*** ;)

Raffle Prizes:

Axle Back Exhaust
TRD Strut Bar
TRD Under Braces
TOM's Tail Lights
Reverse/Brake Light LED Housing
Armrest
Custom duck bill spoiler i am making
And many more (TBA)


4. Vendor Village

Here you will find different vendors/companies that specializes on our cars

Current Sponsors/Vendors:

WORKS Motorsports
Speed Element
Meng Motorsports


Meet Registration Fee: $19.99 per Person for early registration. Price will go up as we get closer so register early

you can register and purchase tickets directly from my website. click the link below

---> http://www.86-zn6.com/Norcal-Owners-Club-Event-Ticket_p_29.html

Note: website says $0.1 at first but will recalculate to $19.99e upon checkout

Extra Donation is not mandatory but is greatly appreciated and will help a lot to have a successful meet.


Please bring your confirmation receipt to the event.

When registering please remember to include:

BOARD NAME
NAME
FRS/BRZ?
NUMBER OF EXTRA GUESTS?

Please Note: If you will be bringing someone with you, remember each person has to register.

Non 86/FRS/BRZ cars are also welcome to join the meet


PARKING Fee: There is a park fee to pay for each car entering the park (NOT part of the registration fee to this meet.) You pay this amount at the park gate to enter.. not to me. Park rangers will collect them as you enter the park.


Vendor/Sponsor are welcome. Please contact me for more details

Paid and Registered

1. 86_ZN6
JR
FR-S
+1 Guest

2. Norkoastal
??
BRZ

3. derekchu88
Derek
FR-S

4. mike_ekim1024
Mike
FR-S
+1 Guest

damn, i might be working...

Yep, can't make it. I'm going to a concert in So-Cal. Bought the tickets months ago, and it's a tough one to get.

Bummer.

:mad0260:

This is a camping weekend for me. So no go on this one.

2.monkeedoo
charley
brz
+1 guest
ps what spot did you reserve at vasona?

PM Sent :)

Can't have an event in my town and not have me show up now can we? I'm in.

Cjymiller
Chris Miller
BRZ
Hoping to bring a hot babe.


EDIT: Since I'm local, let me know if you need any help with the park or anything else you might think of.

Damn, raffle prizes are nice

Dangit! I'm going to vegas for a bball tourney that weekend..awesome prizes!!

I will be there! This event should be awesome

Norcalmav23
Ryan Stanczak
BRZ
I will be bringing a hot babe

yeah i may need help setting up and directing people as they enter :)

Damn... I'm debating whether or not to go to this one. Been really inactive in meets due to funding, work, and now school...

I will try to make this. But won't know for a few weeks.

looks like the events will conflict with 86drive's raffle party.

i guess members will just have to choose which one to attend to

edit: i am still negotiating with plato to move his event to 3PM so that everyone can attend BOTH events on the same day.

Ugh. I most definitely will have to work. I'll try to stop by for a bit of the meet and greet since Vasona is close to work and I'll be driving anyway, but I can't do the whole thing. Sadness.

Edit: Nevermind... Just saw this "If you want to come. you must be registered or will be asked to go home."

I'm not paying $20 to pay a park fee to stop by for less than an hour to say hi to folks on my lunch break. I'm not going to raffle, I'm not going to eat, just socialize.

JR, You should just require tickets for food/raffle/etc and people have to pay for those so you're getting your monies worth there. Non-payment folks can come hang, but can't have perks. It would make this a bit more social, and allow folks that might only be able to stop by for a little bit a chance to come be part of the event still without feeling like they have to pay money for such a short amount of time, and won't be able to really enjoy.

Everyone is already registering, and they have to stop by a reg table when they get there. So just hand out tickets/bracelets/something there and they get the perks. You still get reimbursement for the investment in organization (raffle prizes/food/etc), and those that only want to stop by shortly get to attend without being told to go home. As a community we shouldn't be required to pay to hang out at a meet. We should be required to pay for food/raffle prizes/etc.

TL,DR version: Event should be free, Raffle/prize tickets should cost money, food vouchers should cost money, entry to park in a parking lot for a few hours and stand around and talk should not cost money.

Your idea is great but very hard to control and manage. I dont have a handfull of staff to manage that kind of setup.

That general rule that you pointed out has been there ever since the meet at stafford park.

Not to sure if i'm going to make this one. Need to find a job first and then see if they'll let me have that day off. So i'll probably have to skip this one and hopefully make the next one. I'll post up and register if anything changes that will allow me to make it.

This also conflicts with an autox in Stockton.

Ditto...

Pretty much every weekend conflicts with an autox/track day somewhere. Lol

Maybe have different colored wristbands and line for those who paid for raffle/food/etc and for those who didn't pay/are there to hang out? If you need any help, let me know!

But this is the last one of the year! And I haven't been to an autox in like... years... XD So ya, I'm goin racin'!

There are plenty of people in this community that would volunteer to help you check names/cars on a list and hand someone a wristband. When they sign up for raffle or ask for food and don't have a wrist-band, they don't get to be part of those items. It's not like we're talking about rocket science here, and it preserves the ability for some folks to come by and say hi to friends if they don't have the time to partake in the whole event.

I'm not trying to be difficult. I'd just personally like to stop by if I can, and I probably can't, but I'd also like to see an opportunity for others that know people in the group to swing by and say hi. I've also been meaning to buy a sticker from you for the owner's club, and was going to try to do it then.

my only concern is this... would you really tell someone this once the food is ready "hey you cant eat.. you didn't pay.. stay away from the food"?? once food is cooked and ready to go it's free for all.

so how do you propose to control everyone?

my idea is, if you just want to hang out and chill, you can come after everyone eats. roughly around 1PM.

Best FI setup? Yes please let's see some more turbo guys at these meets :)
pssshh woooosssshhh

At the Novato meet there was a line and there were people behind the table helping out. They'd just look for wristbands and say no. Same goes for the raffle stuff. Ask for a ticket with no wrist-band? No ticket.

If someone didn't contribute to something like this I'd gladly say no. You laid out the guidelines up front. If they don't follow them, then that's their loss. Food is never free.

Ok can we get someone to volunteer and do the task mention above? :)

There will be a slush (winter) season. At least SF chapter does.


Also I should be there.

updates

there will no longer be a drive/cruise for this event.

event will run until 2:00 PM only

that maybe gives people some time to catch up and go to pmok's party

It doesn't have to come off "mean". The person serving food can simply say "Hey if you need wristbands, they are $20 a pop which includes food and a raffle ticket to win awesome prizes...now hurry up and buy before the food gets cold!" The MR2 meet last week also handed out wristbands after you registered.

Speaking of food, Plato @PMok, Eric @mkiisupra, Brian @BigFatFlip and I were cooking/serving food at the last NorCal meet in Livermore and I think the guys can also attest that we heard a few grumblings about the lack of food. I know that it can be very challenging when it comes to predicting how much food to purchase, but if I have any advice for the next meet, this would be the area that we need to pay close attention to. If memory serves me right, I think we had plenty of leftovers at the Novato meet. I'm confident that we can dial in the right amount of food for the next event :thumbup:

I know that the amount for the registration fee was discussed prior to the last meet. I'm pretty naive when it comes to the financing for an event like this and I can care less since I enjoy meeting fellow enthusiasts and seeing what mods people are doing. But I did hear someone bring up the fact that with 60+ cars including a handful of plus 1's at $20 a head, we're talking $1,500 - $1,700. I'm not sure what the final amount spent on food and raffle prizes (free from sponsors or not), but I think it's coming to a point that our group is growing and we need to be somewhat transparent. The more members, the more personalities and I think that comes with the territory. We also need to be sensitive to the fact that people may ask or question where the funds are being spent, not as an insult but as a general question when we are dealing with that amount of money...and we just need to be prepared to provide an answer.

Rick

the problem with the lack of food is because people are not pre registering.

during the last meet only 48 cars pre registered. there were about 20 people who registered the the night before or the day itself. i count and estimate the number of heads 1 day before the event. if you register late, of course you wont be allocated for the food. this is why i urge people to register ahead of time. i already learned my lesson during the novato meet where in i bought double the food and threw away a lot.


to tell you frankly, $1700 is not enough. here is a round down of all the cost involved in setting up an event.

1. park rental - $400-500

2. Food, drinks, and picnic stuff - $500-600

3. trophies are $40 each. 5 awards so that's $200

4. the rest goes to raffle prizes and all.

if you notice i am very generous on the raffle prizes.


this time around the raffle prizes are worth $2500.


Axle Back Exhaust
TRD Strut Bar
TRD Under Braces
TOM's Tail Lights
Reverse/Brake Light LED Housing
Armreste
Custom duck bill spoiler i am making
And many more (TBA)


some of the cost i pay out of my pocket already just to promote the Norcal Owners Club

We really appreciate the work you put in JR and the cool trophies and raffle prizes. If this is not the same day as the 86Drive event I am willing to run to Costco or wherever to make sure there is not a lack of food for late reg'd attendees (or whatever else you need help with). I don't mind missing an hour or whatever. I know how hard it is to organize an event this large and you do a good job representing the owners club as much as possible without a doubt.

I will say that I can understand the things people at taking issue with, $20 is kind of high, but the event does have a high cost. Now with that, I do have a few ideas to talk to you about later on for the next meet (it is too late for them now).

I know havent attended any meets due to distance n work schedule but a twamp for these kind of events isnt high at all..youre getting food and a chance to win a prize worth more than 20 bucks..but thats my opinion..people dont have to participate..it is a club..

Errr just read about people who just wanted to stop by n socialize..well the wrist band to registered people sounds like a good idea..lol mah bad

Rick you raised some very good points here. I didn't mind paying $21 or whatever it was at that last meet because it was a fantastic meet and lots of cool prizes (I won something worth more than $20), but it did leave a sour taste in some people's mouths that there wasn't enough food. We can take some steps (like volunteering to bring extra "backup" food) to make sure that doesn't happen again.

Oh btw I can't take any credit for the cooking -- I was just hanging out with you guys (the cooks are always the most fun people). :)

the raffle prizes you've listed are pretty awesome I have to say. But those should largely be donated by sponsors/vendors and not something you (on behalf of the club) would have to purchase. Because if you're doing that and burning through the 'club budget' that is where you end up having to raise costs of the event. By efficiently using what limited resources you have focused on the event itself, you can try to keep the cost per person down. I think a lot of people would for example be happy to pay $10 for an event instead of $20 and forego the chance to win a $500 part. Maybe those who do want to win the good stuff, can pay more for raffle tix. :)

I know it's easier said than done, as I'm planning my own raffle party with prizes and it will also be in part donations from vendors and in part money out of the club funds (which are generated from sales of club products like the t-shirts and decals). I'm terrible at accounting though so most likely some of the funds will come out of my own pocket above and beyond what limited fundraising we've been able to do as a club.

I am happy to hear you will most likely move your BBQ/Meet to another date that won't conflict/overlap with our 86DRIVE event; if that happens I will certainly do my best to attend your meet as well -- the $20 is not that big a deal to me but I can understand all those who might see it as more money than they care to spend to attend a BBQ/Meet. Again it might be best to have multiple tiers of participation -- basic (attend meet and hang out), premium (attend, + food), limited/VIP (attend + food + raffle). Ideally the basic is free or close to it, and let the VIPs foot the bill haha.

now this is becoming more complicated than before... :(

closing this thread. i will be making a fresh one once i finalize the new date.